Establishment & Transition Building Management
Establishment & Transition Building Management
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Ensuring your building is ready to operate from day one.
The period between construction completion and resident occupation is one of the most important phases of a development — yet it’s often the least supported. OwlEstate provides a structured service designed specifically for developers who want clarity, organisation, and confidence during this transition.
We bring the knowledge, systems, and coordination frameworks required to establish a fully functioning building management environment before handover.
What This Service Covers
What This Service Covers
1. Operational & Building Readiness
We coordinate the setup of all operational systems needed for a functional building, including:
2. Systems & Administrative Setup
We implement the foundation for ongoing building operations:
3. Service Provider Coordination
We organise and standardise service providers needed for building operations:
4. Fire & Life Safety Coordination
Working with licensed fire and essential service contractors, we ensure:
5. Resident & Body Corporate Preparation
6. Transition to Long-Term Management
Once the building is operational, we provide structured documentation to ensure continuity:
We coordinate the setup of all operational systems needed for a functional building, including:
- Access control and site protocols
- Key registers and induction processes
- Review of as-built documentation and O&M manuals
- Coordination of commissioning and handovers
- Verification from licensed contractors for technical systems
- Maintenance logbooks & asset registers
2. Systems & Administrative Setup
We implement the foundation for ongoing building operations:
- Building Management Software (BMS) setup
- Standard Operating Procedures (SOPs)
- Filing and documentation systems
- Templates for incidents, permits, and resident communication
3. Service Provider Coordination
We organise and standardise service providers needed for building operations:
- Review and align existing service contracts
- Tendering new services if required
- Building-wide contractor directory
- Service-level checklists and tracking
4. Fire & Life Safety Coordination
Working with licensed fire and essential service contractors, we ensure:
- Proper handover of all life-safety systems
- Monitoring registration steps
- Required forms are submitted (e.g., OM029)
- Evacuation plans and signage are ready
- Annual testing schedules are prepared
5. Resident & Body Corporate Preparation
- We set the building up for clear communication and smooth move-ins:
- Drafting of Building Management Rules
- Resident handbooks and onboarding packs
- Move-in booking procedures
- Support for operational aspects of CMS implementation
6. Transition to Long-Term Management
Once the building is operational, we provide structured documentation to ensure continuity:
- Building Manager Start-Up Manual
- Training and familiarisation for incoming management
- Final readiness summary
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Why Developers Choose OwlEstate
Why Developers Choose OwlEstate
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We have the knowledge and systems to manage the entire transition.
We have the knowledge and systems to manage the entire transition.
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We coordinate all parties — builder, consultants, contractors, and Body Corporate representatives.
We coordinate all parties — builder, consultants, contractors, and Body Corporate representatives.
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We create structure where most projects experience friction or delay.
We create structure where most projects experience friction or delay.
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We deliver clarity, organisation, and readiness before residents arrive.
We deliver clarity, organisation, and readiness before residents arrive.
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OwlEstate have provided building management services to Wharfside Teneriffe (10 Vernon Tce) for over 18 months and performed the role to an incredible high standard. This has included rectifying compliance issues, reducing risks to visitors and residents, proactively improving the look and function of the building, and at all times providing timely communication to the Body Corporate and current tenants. As the former Chair of the Wharfside Body Corporate, I found Jesus and his team punctual, professional and efficient. Of greatest benefit is his ability to understand long term building needs and break them down into priorities that can be phased over time inline with current risks as well as available sinking funds. I highly recommend Owl Estate for all building management needs.
Ryan
Chairperson, Wharfside 2023
Chairperson, Wharfside 2023
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Ready to Prepare Your Building for Occupation?
Ready to Prepare Your Building for Occupation?
0468 769 300Copyright OwlEstate Pty Ltd 2025